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POLICY AND MANAGEMENT CONSULTING GROUP LLC
TBILISI, 0105
UnclaimedClaim this profile (free)
Subcontracting experience
19 records from government sources. Past participation is not evidence of current teaming interest.
| Role | Agency | Description | Vehicle | Obligated | Action date | Period |
|---|---|---|---|---|---|---|
| Subcontractor | Agency for International Development | THE PROGRAM AIMS TO ASSIST SAPARI IN CARRYING OUT THEIR FINANCIAL AND TAX REVIEW TO ENSURE COMPLIANCE WITH PROPER FINANCIAL MANAGEMENT, LEGAL AND REGULATORY REQUIREMENTS, ACCOUNTABILITY STANDARDS, AND DOMESTIC TAX LEGISLATION. THE REVIEW WILL PRIMARILY FOCUS ON TAX COMPLIANCE WITHIN A THREE-YEAR HORIZON BUT WILL ALSO COVER A GENERAL REVIEW OF THE ORGANIZATION€„¢S FINANCIAL RECORDS, AS SPECIFIED BELOW.
TASKS
THE PROGRAM WILL BE IMPLEMENTED BY THE HICD ACTIVITY€„¢S LOCAL SUBCONTRACTOR WITH EXTENSIVE EXPERTISE IN CONDUCTING FINANCIAL AND TAX REVIEWS AND AUDITS. THE SUBCONTRACTOR WILL:
–ª
ESTABLISH A WORKING GROUP COMPOSED OF THE CSOS€„¢ SENIOR MANAGEMENT, FINANCE, AND OPERATIONS STAFF TO OVERSEE THE ASSESSMENT PROCESS AND PARTNER WITH THE CONSULTANTS;
–ª
ORGANIZE A SERIES OF WORKSHOPS/INTERVIEWS TO GATHER DETAILED INFORMATION ON TAX COMPLIANCE STATUS, OPERATIONAL PROCESSES, AND CHALLENGES FACED;
–ª
REVIEW FINANCIAL RECORDS:
-
INCOME AND REVENUE: ANALYZE ALL SOURCES OF INCOME, INCLUDING DONATIONS, GRANTS, MEMBERSHIP FEES, AND OTHER FUNDRAISING ACTIVITIES, AND EXAMINE TO ENSURE THAT THEY ARE LEGITIMATELY AND ADEQUATELY DOCUMENTED AND RECORDED;
-
EXPENSES: EXAMINE EXPENSES TO ENSURE THEY ARE LEGITIMATELY AND ADEQUATELY DOCUMENTED;
PMCG
SUBCONTRACT NO. 72011421C00001-01-PMCG-TO-31
GEORGIA HICD ACTIVITY
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FINANCIAL STATEMENTS: ANALYZE BALANCE SHEETS, INCOME STATEMENTS, AND CASH FLOW STATEMENTS FOR COMPLETENESS AND ACCURACY;
–ª
REVIEW COMPLIANCE WITH TAX LAWS AND REGULATIONS:
-
FILING REQUIREMENTS: ANALYZE ALL TAX FILINGS AND RELATED DOCUMENTATION WITHIN THE APPLICABLE TAX LIMITATION PERIOD (THREE YEARS) FOR COMPLETENESS AND ACCURACY;
-
TAX EXEMPTIONS AND DEDUCTIONS: VERIFY THAT THE ORGANIZATION QUALIFIES FOR AND CORRECTLY APPLIES ANY TAX EXEMPTIONS AND DEDUCTIONS.
–ª
EVALUATE OPERATIONAL PROCESSES:
-
EXAMINE OPERATIONAL WORKFLOWS, GOVERNANCE STRUCTURE, MANAGEMENT PRACTICES, AND INTERNAL CONTROLS TO IDENTIFY INEFFICIENCIES;
–ª
DEVELOP RECOMMENDATIONS:
-
FORMULATE RECOMMENDATIONS AND AN ACTION PLAN TO ADDRESS IDENTIFIED GAPS IN TAX COMPLIANCE AND OPERATIONAL MANAGEMENT.
–ª
GUIDE THE ORGANIZATION€„¢S LEADERSHIP, MANAGEMENT, AND STAFF ON BEST STANDARDS AND PRACTICES IN FINANCIAL AND TAX COMPLIANCE;
–ª
DEVELOP TEMPLATES, TOOLS, AND MATERIALS FOR THE HICD ACTIVITY COE ONLINE REPOSITORY.
PLANNED OUTPUTS
–ª
ASSESSMENT REPORT WITH DETAILED FINDINGS AND RECOMMENDATIONS IS DEVELOPED FOLLOWING A COMPREHENSIVE FINANCIAL AND TAX REVIEW;
–ª
LEADERSHIP, MANAGEMENT, AND STAFF HAVE RECEIVED GUIDANCE ON BEST FINANCIAL AND TAX MANAGEMENT STANDARDS AND PRACTICES.
ANTICIPATED OUTCOMES
–ª
SAPARI FOLLOWS THE FINANCIAL AND TAX REVIEW FINDINGS AND RECOMMENDATIONS PROVIDED BY THE CONSULTANTS. 72011421C00001-01-PMCG-TO-31 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $36,277 | Aug 8, 2024 | — – — |
| Subcontractor | Agency for International Development | THE PROGRAM AIMS TO ASSIST THE SELECTED COHORT OF PARTNER CSOS IN CARRYING OUT THEIR FINANCIAL AND TAX REVIEW TO ENSURE COMPLIANCE WITH PROPER FINANCIAL MANAGEMENT, LEGAL AND REGULATORY REQUIREMENTS, ACCOUNTABILITY STANDARDS, AND DOMESTIC TAX LEGISLATION. THE REVIEW WILL PRIMARILY FOCUS ON TAX COMPLIANCE WITHIN A THREE-YEAR HORIZON BUT WILL ALSO COVER A GENERAL REVIEW OF THE ORGANIZATION€„¢S FINANCIAL RECORDS, AS SPECIFIED BELOW.
TASKS
THE PROGRAM WILL BE IMPLEMENTED BY THE HICD ACTIVITY€„¢S LOCAL SUBCONTRACTOR WITH EXTENSIVE EXPERTISE IN CONDUCTING FINANCIAL AND TAX REVIEWS AND AUDITS. THE SUBCONTRACTOR WILL:
§ ESTABLISH A WORKING GROUP COMPOSED OF THE CSO€„¢S SENIOR MANAGEMENT, FINANCE, AND OPERATIONS STAFF TO OVERSEE THE ASSESSMENT PROCESS AND PARTNER WITH THE CONSULTANTS;
§ ORGANIZE A SERIES OF WORKSHOPS/INTERVIEWS TO GATHER DETAILED INFORMATION ON TAX COMPLIANCE STATUS, OPERATIONAL PROCESSES, AND CHALLENGES FACED;
§ REVIEW FINANCIAL RECORDS:
- INCOME AND REVENUE: ANALYZE ALL SOURCES OF INCOME, INCLUDING DONATIONS, GRANTS, MEMBERSHIP FEES, AND OTHER FUNDRAISING ACTIVITIES, AND EXAMINE TO ENSURE THAT THEY ARE LEGITIMATELY AND ADEQUATELY DOCUMENTED AND RECORDED;
- EXPENSES: EXAMINE EXPENSES TO ENSURE THEY ARE LEGITIMATELY AND ADEQUATELY DOCUMENTED;
- FINANCIAL STATEMENTS: ANALYZE BALANCE SHEETS, INCOME STATEMENTS, AND CASH FLOW STATEMENTS FOR COMPLETENESS AND ACCURACY;
§ REVIEW COMPLIANCE WITH TAX LAWS AND REGULATIONS:
- FILING REQUIREMENTS: ANALYZE ALL TAX FILINGS AND RELATED DOCUMENTATION WITHIN THE APPLICABLE TAX LIMITATION PERIOD (THREE YEARS) FOR COMPLETENESS AND ACCURACY;
- TAX EXEMPTIONS AND DEDUCTIONS: VERIFY THAT THE ORGANIZATION QUALIFIES FOR AND CORRECTLY APPLIES ANY TAX EXEMPTIONS AND DEDUCTIONS.
§ EVALUATE OPERATIONAL PROCESSES:
- EXAMINE OPERATIONAL WORKFLOWS, GOVERNANCE STRUCTURE, MANAGEMENT PRACTICES, AND INTERNAL CONTROLS TO IDENTIFY INEFFICIENCIES;
§ DEVELOP RECOMMENDATIONS:
- FORMULATE RECOMMENDATIONS AND AN ACTION PLAN TO ADDRESS IDENTIFIED GAPS IN TAX COMPLIANCE AND OPERATIONAL MANAGEMENT.
§ GUIDE THE ORGANIZATION€„¢S LEADERSHIP, MANAGEMENT, AND STAFF ON BEST STANDARDS AND PRACTICES IN FINANCIAL AND TAX COMPLIANCE;
§ DEVELOP TEMPLATES, TOOLS, AND MATERIALS FOR THE HICD ACTIVITY COE ONLINE REPOSITORY.
PLANNED OUTPUTS
–ª ASSESSMENT REPORT WITH DETAILED FINDINGS AND RECOMMENDATIONS IS DEVELOPED FOLLOWING A COMPREHENSIVE FINANCIAL AND TAX REVIEW;
–ª LEADERSHIP, MANAGEMENT, AND STAFF HAVE RECEIVED GUIDANCE ON BEST FINANCIAL AND TAX MANAGEMENT STANDARDS AND PRACTICES.
ANTICIPATED OUTCOMES
–ª EACH PARTNER CSO FOLLOWS THE FINANCIAL AND TAX REVIEW FINDINGS AND RECOMMENDATIONS PROVIDED BY THE CONSULTANTS 72011421C00001-01-PMCG-TO-29 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $41,356 | Jul 24, 2024 | — – — |
| Subcontractor | Agency for International Development | THE GEORGIA HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IS IMPLEMENTED BY KAIZEN, A TETRA TECH COMPANY AND ITS LOCAL SUBCONTRACTORS. THE OBJECTIVE OF THE HICD ACTIVITY IS TO ACHIEVE LASTING RESULTS IN THE HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT OF KEY STRATEGIC PARTNER INSTITUTIONS IN GEORGIA THAT PLAY AN IMPORTANT ROLE IN FULFILLING THE COUNTRY€„¢S DEVELOPMENT OBJECTIVES. IT ALSO OPERATES A CENTER OF EXCELLENCE (COE) THAT SUPPORTS GEORGIAN ORGANIZATIONS PURSUING HICD INITIATIVES INDEPENDENT OF DIRECT DONOR ASSISTANCE.
THE HICD ACTIVITY WILL INCREASE THE ORGANIZATIONAL INTEGRITY, OPERATIONAL EFFECTIVENESS, AND LONG-TERM VIABILITY OF KEY PARTNER ORGANIZATIONS, WHICH, IN TURN, ANCHOR THE COUNTRY€„¢S REFORM EFFORTS ACROSS ALL DEVELOPMENT SECTORS.
THE HICD ACTIVITY REQUIRES THE SERVICES OF ITS LOCAL SUBCONTRACTOR TO SUPPORT THE RESORTS DEVELOPMENT AGENCY OF GEORGIA (GRDA) IN ESTABLISHING SUSTAINABLE BUSINESS PROCESS MANAGEMENT (BPM) PRACTICES ACROSS THE ORGANIZATION. 72011421C00001-01-PMCG-TO-28 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $53,154 | May 7, 2024 | — – — |
| Subcontractor | Agency for International Development | FOR TECHNICAL ASSISTANCE ON LGP 188-1110-PMCG-FFP-22 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 541611 Parent award description: THE PURPOSE OF THE USAID LOCAL GOVERNANCE PROGRAM IS TO ENHANCE THE EFFECTIVENESS, ACCOUNTABILITY, AND CITIZEN-RESPONSIVENESS OF TARGET LOCAL GOVERNMENTS IN GEORGIA. THE ACTIVITY HAS BEEN DESIGNED SPECIFICALLY TO: (A) SUPPORT CENTRAL-LEVEL INSTITUTI View parent award on USAspending | — | $72,349 | Apr 12, 2024 | — – — |
| Subcontractor | Agency for International Development | THE GEORGIA HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IS IMPLEMENTED BY KAIZEN, A TETRA TECH COMPANY AND ITS LOCAL SUBCONTRACTORS. THE OBJECTIVE OF THE HICD ACTIVITY IS TO ACHIEVE LASTING RESULTS IN THE HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT OF KEY STRATEGIC PARTNER INSTITUTIONS IN GEORGIA THAT PLAY AN IMPORTANT ROLE IN FULFILLING THE COUNTRY€„¢S DEVELOPMENT OBJECTIVES. IT ALSO OPERATES A CENTER OF EXCELLENCE (COE) THAT SUPPORTS GEORGIAN ORGANIZATIONS PURSUING HICD INITIATIVES INDEPENDENT OF DIRECT DONOR ASSISTANCE.
THE HICD ACTIVITY WILL INCREASE THE ORGANIZATIONAL INTEGRITY, OPERATIONAL EFFECTIVENESS, AND LONG-TERM VIABILITY OF KEY PARTNER ORGANIZATIONS, WHICH, IN TURN, ANCHOR THE COUNTRY€„¢S REFORM EFFORTS ACROSS ALL DEVELOPMENT SECTORS.
THE HICD ACTIVITY REQUIRES THE SERVICES OF ITS LOCAL SUBCONTRACTOR TO INSTITUTIONALIZE STRATEGIC PLANNING PROCESSES AT THE GEORGIAN YOUNG LAWYER ASSOCIATION (GYLA). 72011421C00001-01-PMCG-TO-27 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $48,189 | Apr 8, 2024 | — – — |
| Subcontractor | Agency for International Development | ACCELERATION ADVISOR RESPONSIBILITIES AND TASKS WILL INCLUDE, BUT ARE NOT LIMITED TO:
€¢ SERVING AS MAIN HICD TECHNICAL TEAM LIAISON WITH SUBCONTRACTORS.
€¢ LEADING THE DEVELOPMENT OF A CREDIBLE AND MEASURABLE PLAN TO DEVELOP THE CAPACITY OF LOCAL SUBCONTRACTORS TO COMPETE FOR AND MANAGE LARGE DONOR AWARDS IN THE FUTURE.
€¢ WORKING WITH LOCAL SUBCONTRACTORS TO DEVELOP OR ENHANCE THEIR SYSTEMS, POLICIES, AND PROCEDURES, ENABLING THEM TO COMPETE FOR AND IMPLEMENT LARGE DONOR AWARDS EITHER INDEPENDENTLY OR AS A CONSORTIUM.
€¢ WORKING WITH LOCAL SUBCONTRACTORS TO DEVELOP AND ENHANCE THEIR SYSTEMS TO REDESIGN PROCEDURES AND POLICIES TO BECOME MORE EFFICIENT AND COMPETITIVE IN THE INDUSTRY.
€¢ ENGAGING WITH SUBCONTRACTORS AND HELPING THEM TO IDENTIFY AND PRIORITIZE NEEDS, SPECIFICALLY CONDUCTING NEEDS ASSESSMENT FOR IDENTIFYING LOCAL SUBCONTRACTORS€„¢ STRENGTHS, WEAKNESSES, AND OPPORTUNITIES.
€¢ PROVIDING CONSTANT UPDATES TO LOCAL SUBCONTRACTORS WITH UPDATED REGULATIONS OF DONOR ORGANIZATIONS AND GUIDING THEM IN ADOPTION OF NECESSARY PROCEDURES VIA DEVELOPED INTERNAL MANUALS.
€¢ FACILITATING SUBCONTRACTOR CAPACITY DEVELOPMENT EFFORTS THROUGH:
O DEVELOPING A COURSE COMPRISED OF A SERIES OF SESSIONS AIMED AT IMPROVING AND DEVELOPING LOCAL SUBCONTRACTOR CAPACITY.
O LEADING AND OVERSEEING THE HICD ACADEMY ONLINE COURSE.
€¢ MANAGING INTERNATIONAL CONSULTANTS AND WORKING WITH THEM ON COURSE CONTENT, AGENDAS, AND MATERIALS AS NEEDED.
€¢ DELIVERING DESIGNED COURSES TO HICD IQS HOLDERS ON DIFFERENT TOPICS.
€¢ CO-DELIVERING COURSES WITH INTERNATIONAL EXPERTS.
€¢ DEVELOPING THE COURSE CONTENT, AGENDA, MATERIALS, AND DELIVERING COURSES IN IDENTIFIED AREAS TO THE HICD ACTIVITY SUBCONTRACTORS.
€¢ DEVELOPING NEW TEMPLATES, MANUALS, AND INTERNAL SYSTEMS BASED ON THE DELIVERED COURSES WHILE PROVIDING FEEDBACK TO LOCAL SUBCONTRACTORS FOR FURTHER DEVELOPMENT AND IMPROVEMENT OF INTERNAL SYSTEMS ON ALL BUSINESS PROCESS COMPONENTS.
€¢ HELPING LOCAL SUBCONTRACTORS TO FINALIZE AND TAILOR NEW MANUALS AND INTERNAL PROCESSES BASED ON LOCAL SUBCONTRACTOR NEEDS.
€¢ ENSURING INVOLVEMENT, CLOSE COMMUNICATION, AND PARTICIPATION OF LOCAL SUBCONTRACTORS IN CAPACITY BUILDING ACTIVITIES.
€¢ WORKING WITH INTERNATIONAL EXPERTS TO DEVELOP SHORT E-LEARNING VIDEOS FOR THE COE E-LIBRARY, INCLUDING TRANSCRIPT AND CONTENT DEVELOPMENT AND FACILITATION OF THE VIDEO DEVELOPMENT PROCESS.
€¢ HELPING TO MONITOR AND REPORT ON SUBCONTRACTOR PROGRESS IN ACHIEVING OBJECTIVES, AS REQUIRED BY THE COE MANAGER & MEL SPECIALIST.
€¢ DEVELOPING CONTRACTOR PERFORMANCE TOOL FOR SUBCONTRACTOR ASSESSMENT AND MONITORING THE PROGRESS OF IQS HOLDERS AND REPORTING TO THE MEL SPECIALIST.
€¢ UTILIZING RIGOROUS BASELINE DATA, KPIS, AND MEANS OF VERIFICATION IN THE ACCOMPLISHMENT OF THIS COMPONENT.
€¢ SUPPORTING THE DRAFTING AND FINALIZATION OF HICD€„¢S QUARTERLY REPORTS TO USAID.
€¢ ENGAGING OTHER DUTIES AS NEEDED AND DIRECTED BY THE HICD ACTIVITY. 72011421C00001-01-PMCG-TO-26 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $103,452 | Dec 20, 2023 | — – — |
| Subcontractor | Agency for International Development | THE SCOPE OF THIS INTERVENTION FOCUSES ON IMPROVING THE DATA MANAGEMENT CAPABILITIES OF THE NATIONAL AGENCY OF PUBLIC REGISTRY (NAPR OR €œTHE AGENCY€Ͽ½) THROUGH THE CREATION OF: (1) A UNIFIED FRAMEWORK FOR DATA CREATION, PROCESSING, STORAGE, AND ACCESS TO INSTITUTIONALIZE AN INTEGRATED DATA MANAGEMENT SYSTEM; AND (2) PERSONAL DATA PROTECTION RECOMMENDATIONS AND ACTION PLAN. THE PROGRAM AIMS TO ASSIST NAPR IN DEVELOPING: 1) A UNIFIED FRAMEWORK FOR DATA CREATION, PROCESSING, STORAGE, AND ACCESS TO INSTITUTIONALIZE AN INTEGRATED DATA MANAGEMENT SYSTEM; AND 2) PERSONAL DATA PROTECTION RECOMMENDATIONS AND ACTION PLAN ALIGNED WITH DOMESTIC LEGISLATION, AND IN COMPLIANCE WITH EU REGULATIONS. THIS ACTIVITY WILL ALSO AIM TO BUILD THE AGENCY€„¢S DATA MANAGEMENT CAPABILITIES IN THE LONG RUN.
PMCG, A LOCAL SUBCONTRACTOR, WILL WORK CLOSELY WITH NAPR FOR THE FULFILLMENT OF PROGRAM OBJECTIVES. THE SUBCONTRACTOR WILL:
€¢ CONDUCT UP TO FIVE INTERVIEWS WITH NAPR'S IT TEAM TO ANALYZE DATABASE ARCHITECTURE, STRUCTURE, AND CONFIGURATION;
€¢ REVIEW AND ASSESS THE CURRENT TECHNOLOGIES AND APPROACHES USED FOR DATA STORAGE AND PROCESSING;
€¢ CONDUCT UP TO THREE INTERVIEWS WITH REPRESENTATIVES FROM THE AGENCY'S STATISTICS UNIT TO UNDERSTAND EXISTING REPORTING REQUIREMENTS;
€¢ CONDUCT UP TO THREE INTERVIEWS WITH BUSINESS PROCESS OWNERS;
€¢ CONDUCT UP TO TWO INTERVIEWS WITH CLIENT SERVICE OPERATORS TO EXAMINE DATA ENTRY AND OVERALL WORKFLOW PROCESSES;
CONDUCT UP TO TWO INTERVIEWS WITH THE NATIONAL STATISTICS OFFICE OF GEORGIA AND OTHER RELEVANT ENTITIES TO UNDERSTAND THEIR STANDARDS, REQUIREMENTS, AND PROTOCOLS;
€¢ CONDUCT UP TO TWO INTERVIEWS WITH THE PERSONAL DATA PROTECTION SERVICE TO EXAMINE THEIR STANDARDS, REQUIREMENTS, AND PROTOCOLS;
€¢ DESIGN A UNIFIED DATA LIFECYCLE PROCESS THAT INTEGRATES AND CONNECTS ALL RELEVANT SEGMENTS AND STAGES;
€¢ ANALYZE REGISTRIES, DATA, AND DATABASE STRUCTURES;
€¢ PERFORM A DETAILED ANALYSIS OF BUSINESS PROCESSES, RESPONSIBLE INDIVIDUALS, STAKEHOLDERS, AND EXISTING CLASSIFIERS, AMONG OTHERS;
€¢ EXAMINE THE EXISTING REPORTING ARCHITECTURE, INSTRUMENTS, AND APPROACHES;
€¢ COACH NAPR€„¢S SENIOR AND MID-LEVEL MANAGERS (APPROXIMATELY 30 INDIVIDUALS) ON PERSONAL DATA PROTECTION STANDARDS, PROTOCOLS, AND MECHANISMS, WHILE ALSO RAISING THEIR AWARENESS OF THE REQUIREMENTS FOR PERSONAL DATA PROTECTION UNDER DOMESTIC AND EU LEGISLATION;
€¢ TRAIN NAPR€„¢S SENIOR AND MID-LEVEL MANAGERS ON BEST PRACTICES OF DATA CREATION, PROCESSING, STORAGE, AND ACCESS, AND APPLICATION OF THESE PRACTICES EFFECTIVELY IN THE AGENCY€„¢S OPERATIONS. THE TRAINING SHOULD ALSO COVER BEST CASE SCENARIOS FOR SEVERAL COUNTRIES APPLICABLE IN THE CONTEXT OF NAPR, BASED ON THE ANALYSIS OF BEST INTERNATIONAL PRACTICES.
OVER THE COURSE OF THE PROGRAM, THE SUBCONTRACTOR WILL CONTINUOUSLY MAINTAIN CLOSE ENGAGEMENT WITH NAPR LEADERSHIP AND KEY STAKEHOLDERS TO ENSURE SEAMLESS IMPLEMENTATION OF THE OBJECTIVES OUTLINED IN THIS SECTION. 2011421C00001-01-PMCG-TO-25 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $71,186 | Nov 28, 2023 | — – — |
| Subcontractor | Agency for International Development | THE SCOPE OF THIS INTERVENTION FOCUSES ON STRENGTHENING THE INSTITUTIONAL CAPACITY OF THE GEORGIAN NATIONAL TOURISM ADMINISTRATION (GNTA) THROUGH THE DEVELOPMENT OF ITS ORGANIZATIONAL STRATEGY AND A CORRESPONDING ACTION PLAN. THIS IS THE FIRST INTERVENTION RECOMMENDED WITHIN THE PERFORMANCE SOLUTIONS PACKAGE (PSP), WHICH WAS ELABORATED FOLLOWING GNTA€„¢S PERFORMANCE ASSESSMENT.
GNTA€„¢S PERFORMANCE ASSESSMENT WAS CARRIED OUT IN THE PERIOD OF NOVEMBER 2022 €€Œ MAY 2023. THE PSP WAS DEVELOPED FOLLOWING THE COMPREHENSIVE ASSESSMENT PROCESS AND IS BASED ON THE IDENTIFIED AREAS OF IMPROVEMENT.
A TOTAL OF 12 PERFORMANCE IMPROVEMENT RECOMMENDATIONS WERE ELABORATED, WHICH WERE GROUPED INTO SIX PERFORMANCE SOLUTION SETS. EACH SOLUTION SET IS CLOSELY LINKED WITH RECOMMENDATIONS. IT IS THEREFORE IMPERATIVE TO PERCEIVE RECOMMENDATIONS AND SOLUTIONS IN A UNIFIED CONTEXT. AS MANY RECOMMENDATIONS ARE INTERRELATED, IT IS CRUCIAL TO STREAMLINE THE PROCESSES OF INTRODUCING NEW APPROACHES AND MANAGEMENT SYSTEMS ACROSS GNTA, AND AT THE SAME TIME ENGAGE STAFF EFFECTIVELY IN IMPLEMENTING CHANGES TO ADDRESS ANY DELAYS AND BOTTLENECKS.
THE HICD ACTIVITY WILL SUPPORT GNTA IN IMPLEMENTING THE SELECTED PERFORMANCE SOLUTIONS. THIS INTERVENTION FOCUSES ON THE DEVELOPMENT OF THE ORGANIZATIONAL STRATEGY, WHICH GNTA
CURRENTLY LACKS. FOLLOWING THE EXPIRATION OF THE PREVIOUS STRATEGY AND ACTION PLAN, THE ADMINISTRATION DID NOT UPDATE THESE DOCUMENTS PARTLY DUE TO EXTERNAL FACTORS SUCH AS UNFORESEEN DISRUPTIONS TO THE TOURISM SECTOR ATTRIBUTABLE TO THE COVID-19 PANDEMIC AND THE ADMINISTRATION HAVING TO ALTER ITS ACTIVITIES ACCORDINGLY. AT PRESENT, GNTA€„¢S KEY PRIORITIES ARE DETERMINED BY THE 2025 TOURISM STRATEGY.
THE GNTA MANAGEMENT AND STAKEHOLDERS BELIEVE THAT A CLEARLY FORMULATED ORGANIZATIONAL STRATEGY IS NEEDED TO GUIDE THE ORGANIZATION€„¢S ACTIVITIES AND ITS SERVICE DELIVERY. THE STRATEGY AND ACTION PLAN DELINEATING THE MEDIUM-TERM OBJECTIVES AND TACTICAL APPROACHES TO ACHIEVE THEM, WOULD ENABLE GNTA AND ITS PARTNERS TO ESTABLISH RAPPORT AND INTERFACE WITH DIFFERENT STAKEHOLDER AND CUSTOMER GROUPS EFFECTIVELY, AND RIGOROUSLY FOCUS ON ACHIEVING THE INTENDED INSTITUTIONAL DEVELOPMENT OUTCOMES. 72011421C00001-01-PMCG-TO-24 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $51,430 | Nov 8, 2023 | — – — |
| Subcontractor | Agency for International Development | FOR TECHNICAL ASSISTANCE ON GEORGE LGP PROJECT 188-1110-POLICY AND-FIRM FIXED P Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 541611 Parent award description: THE PURPOSE OF THE USAID LOCAL GOVERNANCE PROGRAM IS TO ENHANCE THE EFFECTIVENESS, ACCOUNTABILITY, AND CITIZEN-RESPONSIVENESS OF TARGET LOCAL GOVERNMENTS IN GEORGIA. THE ACTIVITY HAS BEEN DESIGNED SPECIFICALLY TO: (A) SUPPORT CENTRAL-LEVEL INSTITUTI View parent award on USAspending | — | $41,575 | Aug 24, 2023 | — – — |
| Subcontractor | Agency for International Development | THE PROGRAM AIMS TO ASSIST GHGA IN DEVELOPING ITS LONG-TERM ORGANIZATIONAL STRATEGY AND AN ACTION PLAN.
OBJECTIVES
A LOCAL SUBCONTRACTOR WITH EXPERTISE IN INSTITUTIONAL DEVELOPMENT, STRATEGIC PLANNING, AND PERFORMANCE MANAGEMENT AND MONITORING WILL BE HIRED TO WORK CLOSELY WITH THE ASSOCIATION FOR THE FULFILLMENT OF PROGRAM OBJECTIVES. THE SUBCONTRACTOR WILL:
CONDUCT A DESK STUDY OF ALL DOCUMENTS, DATA, AND RESOURCES, INCLUDING LAWS, RULES, AND REGULATIONS PERTAINING TO THE ASSOCIATION€„¢S OPERATIONS. THE SUBCONTRACT WILL REVIEW, INTRA ALIA, A TEN-YEAR HAZELNUT SECTOR DEVELOPMENT PLAN PREPARED BY THE ASSOCIATION;
§ PERFORM AN OVERALL INSTITUTIONAL SCANNING AND ENVIRONMENTAL ASSESSMENT, WHICH WILL REQUIRE THAT THE SUBCONTRACTOR HOLD IN-DEPTH INTERVIEWS WITH THE ASSOCIATION€„¢S EXTERNAL STAKEHOLDERS5, INCLUDING HAZELNUT PRODUCERS AND FARMERS. THE SUBCONTRACTOR WILL DEFINE THE MOST CRITICAL ASPECTS OF GHGA€„¢S ACTIVITIES AND WILL OUTLINE FACTORS THAT WILL BE CRUCIAL FOR THE ORGANIZATION€„¢S OVERALL SUCCESS. THIS ANALYSIS WILL HELP EXPLORE GHGA€„¢S EXTERNAL ENVIRONMENT, INCLUDING ITS BUSINESS OPERATING CONTEXT, AND WILL ASSESS THE EXPECTATIONS AND PERCEPTIONS OF ITS KEY STAKEHOLDERS;
§ REVIEW AND EXAMINE BEST INSTITUTIONAL PRACTICES OF SIMILAR ASSOCIATIONS/COMPARABLE ORGANIZATIONS TO INCORPORATE BEST PRACTICE EXAMPLES INTO STRATEGIC PLANNING;
§ INTERVIEW THE ASSOCIATION€„¢S INTERNAL STAKEHOLDERS, INCLUDING ITS LEADERSHIP, MANAGEMENT, AGRI-CONSULTANTS, AND OTHER STAFF MEMBERS TO GAIN THEIR PERSPECTIVES ON THE ASSOCIATION€„¢S STRATEGIC DEVELOPMENT;
§ HOLD STRATEGIC PLANNING SESSIONS AND WORKSHOPS TO DEVELOP A THREE-YEAR ORGANIZATIONAL DEVELOPMENT STRATEGY, WHICH WILL INCLUDE THE MISSION, VISION, CORE VALUES, MEDIUM-TERM PRIORITIES, GOALS, AND STRATEGIC OBJECTIVES. THE STRATEGY SHOULD ALSO PROPOSE AN ORGANIZATIONAL/ADMINISTRATIVE STRUCTURE, ITS SO-CALLED ROADMAP, WHICH GHGA WILL FOLLOW TO IMPLEMENT ITS TEN-YEAR HAZELNUT SECTOR DEVELOPMENT PLAN, AS WELL AS ITS BUDGET OUTLINE;
§ DEVELOP A ONE-YEAR ACTION PLAN6 WITH SPECIFIC ACTIVITIES AND ACTIONS ON HOW TO ACHIEVE THE ASSOCIATION€„¢S STRATEGIC OBJECTIVES AND ACCOMPLISH ITS MISSION BASED ON WHERE THE ORGANIZATION STANDS NOW, AND WHERE IT WANTS TO BE IN A FEW YEARS€„¢ TIME. THE ACTION PLAN SHOULD INCLUDE RESPECTIVE TIMELINES, BUDGET ESTIMATES, OUTCOMES/OUTPUTS, AND RESPONSIBLE UNITS/MANAGERS. THE PLAN SHOULD ALSO INCLUDE MONITORING AND EVALUATION CRITERIA AGAINST WHICH TO MEASURE PROGRESS VIS-ÃƑ -VIS THE STRATEGY IMPLEMENTATION;
§ COACH/TRAIN GHGA€„¢S RESPONSIBLE STAFF (AROUND 10 PERSONS AND POSSIBLY A SELECTED POOL OF AGRI-CONSULTANTS) ON HOW TO MONITOR SUCCESS/PROGRESS VIS-ÃƑ -VIS STRATEGY IMPLEMENTATION, INCLUDING THE USE OF RESPECTIVE TOOLS AND MONITORING MECHANISMS FOR STRATEGY IMPLEMENTATION;
§ DEVELOP TEMPLATES, TOOLS, AND MATERIALS FOR THE HICD ACTIVITY COE ONLINE REPOSITORY (FOR DETAILS, REFER TO THE DELIVERABLES SECTION).
THE STRATEGY DEVELOPMENT SHOULD BE AN INTERACTIVE PROCESS WITH FULL PARTICIPATION OF THE ASSOCIATION€„¢S LEADERSHIP, MANAGEMENT, AND STAFF. 72011421C00001-01-PMCG-TO-22 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $58,200 | Jul 13, 2023 | — – — |
| Subcontractor | Agency for International Development | THE GOAL OF THIS CONSULTANCY IS TO ENABLE GRDA TO EFFECTIVELY CARRY OUT ITS MANDATE, PLAN ITS LONG AND MIDTERM GOALS, ADAPT ITS OBJECTIVES AND ACTIVITIES TO EXTERNAL CONDITIONS AND REQUIREMENTS, IMPROVE INTERNAL MONITORING, EVALUATION, AND CONTROL SYSTEMS, AND ALIGN THE ORGANIZATIONAL SETUP AND MANAGEMENT SYSTEMS WITH SET OBJECTIVES.
OBJECTIVES
THIS ACTIVITY AIMS TO ASSIST GRDA€„¢S LEADERSHIP WITH DEVELOPING A RENEWED ORGANIZATIONAL STRATEGY AND LINKING DEPARTMENT AND EMPLOYEE-LEVEL OBJECTIVES WITH TOP-LEVEL ORGANIZATIONAL GOALS.
THE LOCAL SUBCONTRACTOR WILL BE HIRED TO WORK WITH GRDA TO:
€¢ REVIEW EFFECTIVE LEGISLATION, RESPECTIVE INTERNATIONAL PRACTICES, AND INTERNAL REGULATIONS TO ASSESS KEY FACTORS, DEVELOPMENTS, TRENDS, AND/OR REQUIREMENTS THAT AFFECT GRDA€„¢S PERFORMANCE AND ABILITY TO FULFIL ITS INSTITUTIONAL MISSION;
€¢ EXPLORE MISSION OF THE ORGANIZATION, DEFINE ITS TOP-LEVEL GOALS, AND DETERMINE OPTIMAL AND MOST EFFECTIVE WAYS OF ACCOMPLISHING OBJECTIVES;
€¢ CONDUCT INFLUENCING FACTORS ANALYSIS. THE FACTORS TO BE ANALYZED INCLUDE TASKS AND PRIORITIES OF NATIONAL AND INTERNATIONAL TOURISM, THE CURRENT REGULATORY FRAMEWORK, EXPECTATIONS OF BENEFICIARIES AND STAKEHOLDERS, THE SOCIO-ECONOMIC AND POLITICAL ENVIRONMENT, PUBLIC ATTITUDES TOWARDS TOURISM AND RESORTS MANAGEMENT, AS WELL AS THE MAIN RISKS AND THREATS THAT MAY HINDER BOTH DEVELOPMENT OF THE SECTOR AND GRDA€„¢S OPERATIONS. IN ADDITION TO EXTERNAL FACTORS, DIFFERENT ASPECTS OF INTERNAL ORGANIZATIONAL PERFORMANCE SUCH AS THE EMERGING ORGANIZATIONAL CULTURE, STAFF MOTIVATION AND ENGAGEMENT, SUFFICIENCY AND ADEQUACY OF AVAILABLE RESOURCES, ORGANIZATIONAL, DEPARTMENTAL, AND EMPLOYEE MANAGEMENT SYSTEMS, INFORMATION SYSTEMS, AND IMPORTANT WORK PROCESSES WILL BE ANALYZED;
€¢ CONDUCT A HALF-DAY TRAINING WORKSHOP ON THE METHODOLOGY AND PROCESS OF STRATEGY DEVELOPMENT FOR 12 TOP AND MIDDLE-LEVEL MANAGERS;
€¢ FACILITATE MEETINGS AND FOCUS GROUPS WITH RELEVANT INTERNAL AND EXTERNAL STAKEHOLDERS TO IDENTIFY ORGANIZATIONAL PRIORITIES AND STAKEHOLDERS€„¢ EXPECTATIONS. THE LIST AND NUMBER OF INTERNAL AND EXTERNAL STAKEHOLDERS WILL BE IDENTIFIED BY THE GROUP OF CONSULTANTS IN CONSULTATION WITH GDRA;
€¢ DEVELOP A THREE-YEAR ORGANIZATIONAL STRATEGY IN CLOSE COOPERATION WITH MANAGEMENT AND RESPONSIBLE STAFF OF THE AGENCY. THE STRATEGY SHOULD CONSOLIDATE AND FOCUS GRDA€„¢S STAFF AROUND COMMON GOALS, INFORM INTERNAL AND EXTERNAL STAKEHOLDERS ABOUT STRATEGIC AND TECHNICAL OBJECTIVES AND PLANS, AND OVERCOME CHALLENGES IN PROVIDING ADEQUATE HUMAN, MATERIAL-TECHNICAL, AND FINANCIAL RESOURCES;
€¢ DEVELOP A ONE-YEAR ACTION PLAN. THE ACTION PLAN SHALL SPECIFY THE ACTIVITIES, PROJECTS, AND PROGRAMS THAT WILL HELP THE ORGANIZATION TO ACHIEVE ITS MISSION AND OBJECTIVES. THE DOCUMENT SHALL INCLUDE SPECIFIC COSTS AND A BUDGET OF ACTIVITIES WHILE NAMING PERSONS RESPONSIBLE FOR IMPLEMENTING SPECIFIC ACTIVITIES;
€¢ DEVELOP KEY PERFORMANCE INDICATORS (KPIS) TO EVALUATE STRATEGIC AND OPERATIONAL OBJECTIVES AND OUTCOMES AT ORGANIZATIONAL, DEPARTMENTAL, AND STAFF LEVELS. LINK KPIS OF DIFFERENT LEVELS WITH EACH OTHER TO ENSURE EVALUATION CONSISTENCY AND CORRELATION;
€¢ COACH/TRAIN RESPONSIBLE STAFF OF THE AGENCY (UP TO 12 PERSONS) ON STRATEGY IMPLEMENTATION MONITORING TOOLS AND MONITORING REPORT DEVELOPMENT. 2011421C00001-01-PMCG-TO-20 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $45,316 | Apr 24, 2023 | — – — |
| Subcontractor | Agency for International Development | THE GOAL OF THIS CONSULTANCY IS TO ENABLE GYLA TO ADAPT ITS ORGANIZATIONAL CAPABILITIES TO EXTERNAL CONDITIONS AND REQUIREMENTS AND IMPROVE ITS ORGANIZATIONAL EFFICIENCY.
OBJECTIVES
THIS ACTIVITY AIMS TO ASSIST GYLA€„¢S LEADERSHIP WITH A FUNCTIONAL ANALYSIS AND DESIGN OF A NEW OPTIMAL STRUCTURE, ALONG WITH DESCRIPTIONS OF SPECIFIC RESPONSIBILITIES AT STRUCTURAL AND PERSONAL LEVELS. REVIEW GYLA€„¢S INTERNAL DOCUMENTS AND REGULATIONS AND CLARIFY ORGANIZATIONAL OBJECTIVES AND OPERATIONAL PRIORITIES THROUGH INTENSIVE CONSULTATIONS WITH RESPONSIBLE MANAGERS AND THE BOARD OF THE ASSOCIATION.
€¢ ASSESS KEY FACTORS, DEVELOPMENTS, TRENDS, AND/OR REQUIREMENTS THAT AFFECT GYLA€„¢S PERFORMANCE AND ABILITY TO FULFIL ITS INSTITUTIONAL MISSION.
€¢ EXPLORE GYLA€„¢S MISSION, DEFINE ITS TOP-LEVEL GOALS, AND DETERMINE THE OPTIMAL AND MOST EFFECTIVE WAYS TO FULFIL ITS OBJECTIVES.
€¢ CONDUCT AN INFLUENCING FACTORS ANALYSIS. THE FACTORS TO BE ANALYZED INCLUDE GYLA€„¢S TASKS AND PRIORITIES, EXPECTATIONS OF BENEFICIARIES AND STAKEHOLDERS, THE SOCIO-ECONOMIC AND POLITICAL ENVIRONMENT, PUBLIC ATTITUDES TOWARDS THE ASSOCIATION, AS WELL AS MAIN RISKS AND THREATS THAT MAY HINDER GYLA€„¢S OPERATIONS. IN ADDITION TO EXTERNAL FACTORS, DIFFERENT ASPECTS OF INTERNAL ORGANIZATIONAL PERFORMANCE SUCH AS THE ORGANIZATIONAL CULTURE, STAFF MOTIVATION AND ENGAGEMENT, SUFFICIENCY AND ADEQUACY OF AVAILABLE RESOURCES, ORGANIZATIONAL, DEPARTMENTAL, AND EMPLOYEE MANAGEMENT SYSTEMS, INFORMATION SYSTEMS, AND IMPORTANT WORK PROCESSES WILL BE ANALYZED.
€¢ FACILITATE MEETINGS AND FOCUS GROUPS WITH RELEVANT EXTERNAL STAKEHOLDERS TO IDENTIFY ORGANIZATIONAL PRIORITIES AND STAKEHOLDER EXPECTATIONS. THE LIST AND NUMBER OF EXTERNAL STAKEHOLDERS WILL BE IDENTIFIED BY THE GROUP OF CONSULTANTS.
€¢ CONDUCT JOB ANALYSES FOR A PRE-AGREED NUMBER AND CATEGORY OF STAFF.
€¢ DEVELOP THE FUNCTIONAL ANALYSIS REPORT DETAILING FUNCTIONAL PRIORITIES OF THE ORGANIZATION, A NEW SUGGESTED ORGANIZATIONAL DESIGN, AND RESPONSIBILITIES OF GYLA€„¢S FUNCTIONAL UNITS AT STRUCTURAL AND INDIVIDUAL LEVELS.
€¢ DEVELOP TEMPLATES, TOOLS, AND MATERIALS FOR THE HICD ACTIVITY COE ONLINE REPOSITORY. 72011421C00001-01-PMCG-TO-17 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $39,913 | Mar 27, 2023 | — – — |
| Subcontractor | Agency for International Development | €¢ REVIEW EFFECTIVE LEGISLATION, EXISTING WORKING CULTURE, AND HR PRACTICES AND PROCEDURES
INCLUDING JOB DESCRIPTIONS, HR ADMINISTRATION DOCUMENTS, AND RECRUITMENT PROCEDURES;
€¢ ASSESS KEY FACTORS AND REQUIREMENTS THAT AFFECT DTRA€„¢S PERFORMANCE AND ABILITY TO FULFIL ITS
INSTITUTIONAL MISSION;
€¢ IN CLOSE CONSULTATION WITH THE DTRA€„¢S MANAGEMENT, EXPLORE HUMAN RESOURCE AND OPERATIONAL
CONSTRAINTS;
€¢ IN COOPERATION WITH DTRA STAFF, DEVELOP FUNCTIONAL JOB DESCRIPTIONS (ESTIMATING UP TO 60);
€¢ DEVELOP AN HRM POLICY AND PROCEDURAL GUIDEBOOK, INCLUDING SUPPORTING DOCUMENTS (FORMS
AND TEMPLATES) IN COMPLIANCE WITH EXISTING LEGISLATION. THIS ACTION WILL INCORPORATE HRM
BUSINESS PROCESSES, MOTIVATION, AND PROFESSIONAL LEARNING AND DEVELOPMENT SYSTEMS. THE
DEVELOPED POLICY SHOULD PROVIDE DTRA€„¢S MANAGEMENT AND HR DEPARTMENT WITH OVERARCHING
HRM PRINCIPLES AND PROCEDURES. IT SHALL SERVE AS A FOUNDATION FOR THE ESTABLISHMENT OF FAIR,
EFFICIENT, AND CONSISTENT HUMAN RESOURCE MANAGEMENT PRACTICES WITHIN THE AGENCY AND DEFINE
CLEAR TERMS OF THE RELATIONSHIP BETWEEN DTRA€„¢S LEADERSHIP AND STAFF. PROCEDURAL GUIDELINES
SHALL PRESCRIBE DETAILED INSTRUCTIONS FOR ALL HRM-RELATED PROCESSES STARTING FROM RECRUITMENT UP
TO TERMINATION;
€¢ COACH RELEVANT DTRA STAFF AND PILOT DEPLOYMENT OF THE NEWLY DEVELOPED HRM SYSTEM
(ESTIMATING UP TO 10 PERSONS ATTENDING COACHING SESSION);
€¢ DELIVER A TWO-DAY OUTDOOR TEAM BUILDING EVENT FOR ALL DTRA EMPLOYEES. THE EVENT SHOULD BE
FACILITATED BY A PROFESSIONAL TEAM BUILDING COACH. THE AGENDA OF THE EVENT SHOULD BE STRUCTURED
IN THE WAY TO:
O IMPROVE PROBLEM SOLVING AND DECISION-MAKING PROCESSES;
O IMPROVE PLANNING SKILLS AND FLEXIBILITY;
O INCREASE MUTUAL TRUST;
O LET EMPLOYEES SPEND TIME IN AN INFORMAL SETTING;
O IMPROVE TEAM MANAGEMENT AND LEADERSHIP SKILLS;
O HELP MANAGEMENT TEAM MEMBERS SEE VARIOUS ISSUES FROM THE PERSPECTIVES OF THEIR
COLLEAGUES;
O IMPROVE INTERNAL COMMUNICATIONS.
€¢ DELIVER COACHING PROGRAM ON LEADERSHIP FOR DTRA€„¢S SENIOR AND MID-LEVEL MANAGERS. THE
COACHING PROGRAM SHOULD INCLUDE BOTH INDIVIDUAL AND GROUP SESSIONS. INDIVIDUAL COACHING
SESSIONS SHOULD BE STRUCTURED TO:
O ENABLE DEVELOPMENT AT INDIVIDUAL LEVELS;
O ADAPT TO AN INDIVIDUAL'S THINKING, LEARNING METHODS, AND PACE;
O CREATE A POSITIVE ENVIRONMENT FOR SELF-AWARENESS;
O ACTIVATE PERSONAL AND PROFESSIONAL POTENTIAL 72011421C00001-PMCG-01-TO-16 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $54,212 | Jan 5, 2023 | — – — |
| Subcontractor | Agency for International Development | REVIEW EFFECTIVE LEGISLATION, RESPECTIVE INTERNATIONAL TREATIES, AND INTERNAL REGULATIONS TO ASSESS
KEY FACTORS, DEVELOPMENTS, TRENDS, AND/OR REQUIREMENTS THAT AFFECT DTRA€„¢S PERFORMANCE AND
ABILITY TO FULFIL ITS INSTITUTIONAL MISSION;
€¢ EXPLORE MISSION OF THE ORGANIZATION, DEFINE ITS TOP-LEVEL GOALS, AND DETERMINE OPTIMAL AND
MOST EFFECTIVE WAYS OF ACCOMPLISHING OBJECTIVES;
€¢ CONDUCT INFLUENCING FACTORS ANALYSIS. THE FACTORS TO BE ANALYZED INCLUDE TASKS AND PRIORITIES OF
THE GOVERNMENT OF AJARA AUTONOMOUS REPUBLIC, THE CURRENT REGULATORY FRAMEWORK,
EXPECTATIONS OF BENEFICIARIES AND STAKEHOLDERS, THE SOCIO-ECONOMIC AND POLITICAL ENVIRONMENT,
PUBLIC ATTITUDES TOWARDS THE TOURISM SECTOR, AS WELL AS THE MAIN RISKS AND THREATS THAT MAY
HINDER BOTH DEVELOPMENT OF THE SECTOR AND DTRA€„¢S OPERATIONS. IN ADDITION TO EXTERNAL FACTORS,
DIFFERENT ASPECTS OF INTERNAL ORGANIZATIONAL PERFORMANCE SUCH AS THE ORGANIZATIONAL CULTURE,
STAFF MOTIVATION AND ENGAGEMENT, SUFFICIENCY AND ADEQUACY OF AVAILABLE RESOURCES,
ORGANIZATIONAL, DEPARTMENTAL, AND EMPLOYEE MANAGEMENT SYSTEMS, INFORMATION SYSTEMS, AND
IMPORTANT WORK PROCESSES WILL BE ANALYZED;
€¢ CONDUCT HALF-DAY TRAINING WORKSHOP ON THE METHODOLOGY AND PROCESS OF STRATEGY DEVELOPMENT
FOR 15 TOP AND MIDDLE-LEVEL MANAGERS;
€¢ FACILITATE MEETINGS AND FOCUS GROUPS WITH RELEVANT INTERNAL AND EXTERNAL STAKEHOLDERS TO
IDENTIFY ORGANIZATIONAL PRIORITIES AND STAKEHOLDERS€„¢ EXPECTATIONS. THE LIST AND NUMBER OF
INTERNAL AND EXTERNAL STAKEHOLDERS WILL BE IDENTIFIED BY THE GROUP OF CONSULTANTS FROM THE LIST OF
STAKEHOLDERS INTERVIEWED AT THE DTRA€„¢S PERFORMANCE ASSESSMENT PHASE;
€¢ DEVELOP A THREE-YEAR ORGANIZATIONAL STRATEGY IN CLOSE COOPERATION WITH MANAGEMENT AND
RESPONSIBLE STAFF OF THE AGENCY. THE STRATEGY SHOULD CONSOLIDATE AND FOCUS DTRA€„¢S STAFF
AROUND COMMON GOALS, INFORM INTERNAL AND EXTERNAL STAKEHOLDERS ABOUT STRATEGIC AND TECHNICAL
OBJECTIVES AND PLANS, AND OVERCOME CHALLENGES IN PROVIDING ADEQUATE HUMAN, MATERIALTECHNICAL, AND FINANCIAL RESOURCES;
€¢ DEVELOP A ONE-YEAR ACTION PLAN. THE ACTION PLAN SHALL SPECIFY THE ACTIVITIES, PROJECTS, AND
PROGRAMS THAT WILL HELP THE ORGANIZATION TO ACHIEVE ITS MISSION AND OBJECTIVES. THE DOCUMENT
SHALL INCLUDE SPECIFIC COSTS AND A BUDGET OF ACTIVITIES WHILE NAMING PERSONS RESPONSIBLE FOR
IMPLEMENTING SPECIFIC ACTIVITIES;
€¢ DEVELOP KEY PERFORMANCE INDICATORS (KPIS) TO EVALUATE STRATEGIC AND OPERATIONAL OBJECTIVES
AND OUTCOMES AT ORGANIZATIONAL, DEPARTMENTAL, AND STAFF LEVELS. LINK KPIS OF DIFFERENT LEVELS
WITH EACH OTHER TO ENSURE EVALUATION CONSISTENCY AND CORRELATION;
€¢ COACH/TRAIN RESPONSIBLE STAFF OF THE AGENCY (UP TO 10 PERSONS) ON STRATEGY IMPLEMENTATION
MONITORING TOOLS AND MONITORING REPORT DEVELOPMENT;
€¢ DEVELOP TEMPLATES, TOOLS AND MATERIALS FOR THE HICD ACTIVITY COE ONLINE REPOSITORY 72011421C00001-PMCG-01-TO-15 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $43,488 | Dec 2, 2022 | — – — |
| Subcontractor | Agency for International Development | €¢ ASSESS THE EXTERNAL AND INTERNAL ENVIRONMENTS WITHIN WHICH GNTA DELIVERS ITS MANDATE. THE
EXTERNAL ENVIRONMENT IS UNDERSTOOD AS PERIPHERAL STAKEHOLDERS, I.E. THE INSTITUTIONS GNTA WORKS
CLOSELY WITH TO DELIVER ITS MANDATE, AS WELL AS ITS TARGET AUDIENCES (CLIENTS). AS PART OF THE
ASSESSMENT, IT IS RECOMMENDED THAT THE LOCAL SUBCONTRACTOR INTERVIEW THE DEPARTMENT OF
INTERNATIONAL ECONOMIC RELATIONS OF THE MINISTRY OF FOREIGN AFFAIRS OF GEORGIA; SECTORAL
ECONOMY AND ECONOMIC POLICY COMMITTEE OF THE PARLIAMENT OF GEORGIA; DEPARTMENT OF
TOURISM AND RESORTS OF AJARA; DESTINATION MANAGEMENT ORGANIZATIONS (DMOS); ENTERPRISE
GEORGIA; MOUNTAIN TRAILS AGENCY (MTA); GEORGIAN TOURISM INDUSTRY ALLIANCE (GTIA),
GEORGIAN TOURISM ASSOCIATION (GTA); GEORGIAN INCOMING TOUR OPERATORS ASSOCIATION
(GITOA); UNWTO; GIZ; AND ADA;
€¢ ASSESS THE OVERALL INSTITUTIONAL PERFORMANCE OF GNTA WITH A SPECIFIC FOCUS ON ITS STRUCTURAL
UNITS BASED ON THE INTERACTION OF THREE OVERLAPPING DIMENSIONS: I) THE WORKPLACE ENVIRONMENT,
II) THE STRUCTURE AND DESIGN OF WORK PROCESSES, AND III) THE LEVEL OF PERSONNEL SKILLS AND
KNOWLEDGE;
€¢ ASSESS GNTA€„¢S EXISTING MONITORING AND EVALUATION SYSTEMS, IF ANY;
€¢ ASSESS WHETHER GNTA€„¢S POLICIES AND PROCEDURES INCORPORATE THE PRINCIPLE OF GENDER EQUALITY
AND PROVIDE EQUAL OPPORTUNITIES TO MALE AND FEMALE EMPLOYEES 72011421C00001-PMCG-01-TO-12 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $39,907 | Nov 1, 2022 | — – — |
| Subcontractor | Agency for International Development | NOTE: UPDATED OBLIGATION NOVEMBER 2024
NOTE: UPDATED OBLIGATION INCORPORATES USAID REVISED GUIDANCE ISSUED 1/8/24 TO INSERT CURRENT OBLIGATED AMOUNT AS OPPOSED TO TOTAL SUBCONTRACT AMOUNT.
THE PURPOSE IS TO SUPPORT IMPLEMENTATION OF ACTIVITIES UNDER OBJECTIVE 1: TARGETED COMMUNITIES HAVE INCREASED COHESION AND INCREASED RESILIENCE TO ECONOMIC, SOCIAL AND ENVIRONMENTAL SHOCKS AND CONTRIBUTE TO ALL OTHER OBJECTIVES AS NECESSARY. THIS WILL INCLUDE CONTRIBUTING TO THE DESIGN AND IMPLEMENTATION OF THE MARKET SYSTEMS ANALYSIS AND OTHER STUDIES, BUILD CAPACITIES OF CBOS, PROVIDE PROJECT MANAGEMENT OF INTERVENTIONS AND ACTIVITIES IMPLEMENTED UNDER OBJECTIVE 1. WHEN NECESSARY, THE SUBCONTRACTOR WILL CONTRIBUTE TO ACHIEVING RESULTS UNDER OBJECTIVES 2-5 SUPPORTING CNFA TO ENSURE AN INTEGRATED APPROACH TO IMPROVING THE RESILIENCY OF TARGETED COMMUNITIES IS ACHIEVED. RCP-PMCG-001 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 541618 Parent award description: USAID RESILIENT COMMUNITIES PROGRAM (THE PROGRAM) WILL IMPROVE THE SOCIOECONOMIC CONDITIONS OF AT-RISK GEORGIAN COMMUNITIES, WHILE ALSO IMPROVING THEIR ABILITY TO MITIGATE AND RECOVER FROM ECONOMIC, ENVIRONMENTAL SHOCKS AND STRESSORS, SOME OF WHICH A View parent award on USAspending | — | $422,000 | Oct 1, 2022 | — – — |
| Subcontractor | Agency for International Development | THIS PROGRAM FOCUSES ON ASSISTING MOESD TO ESTABLISH A NEUTRAL MEDIATION BODY THAT WILL SUPPORT SOUND AND STABLE LABOR RELATIONS WITHIN THE MINISTRY AND WILL BE AN EFFECTIVE TOOL FOR RESOLUTION OF LABOR RELATED CONFLICTS.
OBJECTIVES
A LOCAL SUBCONTRACTOR WILL LEAD THE PROGRAM TO DEVELOP A CONCEPT OF A FORMAL MEDIATION BODY THAT ACTS AS AN INTERMEDIARY IN ASSISTING ADVERSARY PARTIES TOWARD RESOLUTION OF LABOR RELATED CONFLICTS.
SPECIFICALLY, THE LOCAL SUBCONTRACTOR WILL BE EXPECTED TO:
€¢ REVIEW EFFECTIVE LEGISLATION, LABOR-RELATED DISPUTE STATISTICS, AND SELECTED DISPUTE CASES AT MOESD (EXISTING CASES);
€¢ EXPLORE BEST INTERNATIONAL PRACTICES AND IDENTIFY A SUITABLE MODEL TO BE TAILORED TO THE GEORGIAN CONTEXT AND SPECIFICALLY TO MOESD;
€¢ FORM WORKING GROUPS OF HR MANAGERS FROM THE MINISTRY AND ITS SUBORDINATED AGENCIES, LEPLS, AND COMPANIES. THEN FACILITATE THE EFFECTIVE PERFORMANCE OF WORKING GROUPS DURING FORMULATION OF THE CONCEPT PAPER. THE NUMBER OF WORKING GROUPS WILL BE SET DURING THE GROUP FORMATION PROCESS;
€¢ TOGETHER WITH THE LEADERSHIP OF MOESD, FORM AN ADVISORY COUNCIL COMPOSED OF MOESD REPRESENTATIVES, ACADEMIA, AND LOCAL CIVIL SOCIETY ORGANIZATIONS, THEN FACILITATE EFFECTIVE PERFORMANCE OF THE WORKING GROUP (UP TO 10 GROUP MEMBERS);
€¢ FACILITATE INTENSIVE DISCUSSIONS AMONG WORKING GROUPS AND ADVISORY COUNCIL MEMBERS TO FORMULATE THE APPROPRIATE MEDIATION BODY MODEL FOR MOESD;
€¢ DEVELOP A CONCEPT PAPER SPECIFYING COMPOSITION OF THE BODY, MANDATE, AUTHORITY, SCOPE OF COMPETENCES, TASKS, AND FUNCTIONS OF THE NEUTRAL MEDIATION BODY.
PLANNED OUTPUT
MOESD IS PROVIDED WITH THE TOOLS TO ENSURE FAIR AND UNBIASED PROTECTION OF STAFF EMPLOYED WITHIN ITS HEADQUARTERS AND SUBAGENCIES.
ANTICIPATED OUTCOMES
REPUTATION OF MOESD ENHANCED AS A NEUTRAL AND MERIT-BASED CIVIL SERVICE INSTITUTION THAT EMPOWERS ITS EMPLOYEES TO BETTER COMMUNICATE, SAVE TIME AND FINANCES OF LITIGATION, AND RESOLVE DISPUTES IN A FAIR AND UNBIASED WAY. 72011421C00001-PMCG-01-TO-11 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $36,446 | Sep 6, 2022 | — – — |
| Subcontractor | Agency for International Development | TECHNICAL ASSISTANCE FOR THE LGP PROJECT. 1110-LGP-PMCG-001 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 541611 Parent award description: THE PURPOSE OF THE USAID LOCAL GOVERNANCE PROGRAM IS TO ENHANCE THE EFFECTIVENESS, ACCOUNTABILITY, AND CITIZEN-RESPONSIVENESS OF TARGET LOCAL GOVERNMENTS IN GEORGIA. THE ACTIVITY HAS BEEN DESIGNED SPECIFICALLY TO: (A) SUPPORT CENTRAL-LEVEL INSTITUTI View parent award on USAspending | — | $4,397,799 | Jul 29, 2022 | — – — |
| Subcontractor | Agency for International Development | ASSESS THE EXTERNAL AND INTERNAL ENVIRONMENTS WITHIN WHICH DTRA DELIVERS ITS MANDATE. THE
EXTERNAL ENVIRONMENT IS UNDERSTOOD AS PERIPHERAL STAKEHOLDERS, I.E. THE INSTITUTIONS DTRA WORKS
CLOSELY WITH TO DELIVER ITS MANDATE, AS WELL AS ITS TARGET AUDIENCES AND CLIENTS;
€¢ ASSESS THE OVERALL INSTITUTIONAL PERFORMANCE OF DTRA WITH SPECIFIC FOCUS ON ITS STRUCTURAL UNITS
BASED ON THE INTERACTION OF THREE OVERLAPPING DIMENSIONS: THE ENVIRONMENT OF THE WORKPLACE, THE
STRUCTURE AND DESIGN OF THE WORK PROCESSES, AND THE LEVEL OF PERSONNEL SKILLS AND KNOWLEDGE;
€¢ ASSESS DTRA€„¢S EXISTING MONITORING AND EVALUATION SYSTEMS, IF ANY ARE IN PLACE;
€¢ ASSESS WHETHER DTRA€„¢S POLICIES AND PROCEDURES INCORPORATE THE PRINCIPLE OF GENDER EQUALITY AND
PROVIDE EQUAL OPPORTUNITIES TO MALE AND FEMALE EMPLOYEES;
€¢ DETECT ANY GAPS IN THE PERFORMANCE OF DTRA€„¢S STRUCTURAL UNITS AND DEFINE THE CRITICAL POINTS THAT
SHOULD BE MONITORED;
€¢ DEFINE DESIRED PERFORMANCE IN MEASURABLE TERMS;
€¢ DEVELOP DETAILED PERFORMANCE IMPROVEMENT SOLUTIONS/RECOMMENDATIONS AIMED AT IMPROVING THE
OVERALL QUALITY OF FUNCTIONS PERFORMED BY DTRA€„¢S STRUCTURAL UNITS;
€¢ DEVELOP PERFORMANCE INDICATORS ENABLING DTRA TO MEASURE PERFORMANCE OF ITS STRUCTURAL UNITS ON
AN ONGOING BASIS IN RELATION TO ITS ORGANIZATIONAL GOALS;
€¢ PROVIDE PERIODIC REPORTING TO THE HICD ACTIVITY, AS DESCRIBED IN MORE DETAIL BELOW. 72011421C00001-01-PMCG-09 Parent award context Parent award agency: Agency for International Development · Agency for International Development Parent award NAICS: 561499 Parent award description: HUMAN AND INSTITUTIONAL CAPACITY DEVELOPMENT (HICD) ACTIVITY IN GEORGIA View parent award on USAspending | — | $39,460 | Apr 13, 2022 | — – — |
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